Our offices are located directly opposite the front of Charing Cross Station at: Golden Cross House, 8 Duncannon Street, London, WC2N 4JF View in Maps

GDPR STATEMENT

We have been registered with the ICO since 2008. Our registration number is Z2308783.

All information we process is strictly confidential. It is privileged or otherwise protected from disclosure.

We always comply with the rules of professional conduct. These rules impose a duty to preserve and protect client information.

As a regulated notarial practice, we provide services worldwide. We are committed to protecting your privacy. This includes both confidential information and Personal Information. Personal Information is data that directly or indirectly identifies individuals such as clients, agents, or others connected with us.

For more details on how we hold personal data, please see sections 8, 9, and 10 of our Terms and Conditions here.

We will never use your data for marketing.

Why we request your data

We ask for your personal data so we can carry out your notarial work.

We may use your information to:

  • Verify your identity

  • Communicate with you

  • Prepare or process documents

  • Keep records of your matter and the work we complete

  • Seek advice from third parties, such as translators

  • Respond to checks on the authenticity of documents we have notarised

The regulations for notaries public require us to keep a register of information for every client.

Record keeping and storage

The Code of Practice for Notaries Public sets out minimum record-keeping standards. Each record must include:

  • The date and nature of the act

  • The client’s name and details

  • The names and details of any signatories

  • The names and details of any businesses or persons represented

  • The signatory’s authority to act, if relevant

  • The fee charged

A notary must also consider the client’s interests. In addition, they must consider the interests of anyone relying on the notarial act.

PRIVACY POLICY

GDPR Statement

On 25 May 2018, the General Data Protection Regulation (GDPR) came into force. This EU law changed how personal data must be handled. Notaries Public, like all other businesses, must follow these rules.

At Charles Guthrie & Co Legal Ltd., we comply with GDPR. All data we process, receive, or send is handled according to GDPR standards.

For further details, please see our:

  • Data Privacy Notice

  • Data Privacy Policy

  • Data Processing Terms and Conditions

Data processing terms

If you provide services to our notary business, you agree to comply with our Data Processing Terms. These Terms are available on this page.

Please pay special attention to clause 8.

If there is any conflict between the Terms and another agreement, the Terms will take priority.

DATA PROCESSING TERMS OF BUSINESS

Data Privacy Notice

Data Privacy Policy

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