Data Privacy Notice

Charles Guthrie & Co Legal Ltd

Company number: 07638399

Registered office: Golden Cross House, 8 Duncannon Street, London WC2N 4JF

Charles D Guthrie LLB, TEP – Notary Public, Solicitor

This data privacy notice sets out how Charles Guthrie & Co Legal Ltd handles client information in line with professional and legal standards.

1. About our business

We are a law firm and a firm of notaries public. Our company is registered in England and Wales under number 07638399.

We are also registered with the Information Commissioner’s Office (ICO) under number Z1656328.

2. Contact details

If you have questions about this notice, please contact us:

Telephone: 0203 174 2458
Email: info@notarypublic.london

3. Processing of personal data

We process personal data in the course of providing notarial and related services. This may include data from you and third parties.

We may update this notice from time to time. If we do, we will post changes on our website. Continued use of our services will mean you accept the revised notice.

We take data privacy seriously and process information only as required to provide notarial and associated services.

4. What is personal data?

“Personal data” is any information that identifies a natural person. Examples include:

Name, address, email, phone number, IP address
Location data, cookies, and online identifiers
Special categories, such as:
- Racial or ethnic origin
- Political or religious beliefs
- Trade union membership
- Biometric or genetic data
- Health data
- Sex life or sexual orientation

5. Why we collect personal data

We may use personal data to:

Respond to your queries and communications
Provide notarial, translation, and legalisation services
Work with suppliers and service providers
Enable website features and online services
Prevent fraud and ensure security
Administer our business and resolve complaints
Improve our services
Comply with legal and regulatory duties

The legal basis may be:

Fulfilling a contract
Your consent
Our legitimate interests
Compliance with a legal obligation

6. Cookies

Our website may use cookies. These are small files stored on your device. Cookies may be:

First party cookies – set by our website
Third party cookies – set by others, such as Google Analytics

You can control cookies in your browser. However, some website features may not work if cookies are disabled.

7. Disclosure of personal data

We may disclose personal data to:

Subsidiaries or partner offices
Service providers (couriers, translators, IT, hosting, identity checks)
Public authorities (for example, the Foreign Office)
Foreign organisations such as embassies or consulates
Professional organisations such as Chambers of Commerce
Successor or partner legal entities (in mergers or sales)
Public authorities when required by law
Any third party with your consent

8. International transfers

We may transfer data abroad if needed for services. For example, to embassies or foreign service providers.

Where required by law, we ensure safeguards are in place to protect your rights.

9. Data retention

Notarial acts in public form: preserved permanently
Other records: minimum of 12 years

We may also keep anonymised data for statistical purposes without time limits.

10. Security

We use technical and organisational measures to protect personal data. However, internet transmission can never be completely secure. We cannot guarantee security of data sent by email or through websites outside our control.